Any within Word 2011 for Mac is used by all the other Office applications installed on your Mac. Also, any changes made to the list of words within a custom dictionary reflect in proofing tools of all Office applications. You may add new dictionaries or edit them - but by default, each logged-in user has a default custom dictionary - not surprisingly, this is a file called Custom Dictionary, and is stored in this folder: Macintosh HD:Users::Library:Application Support:Microsoft:Office:Preferences:Office 2011 So, what exactly is a default dictionary? Let's assume you are running a and encounter a word that PowerPoint (or another Office application) flags as misspelled.
![Add Add](/uploads/1/2/5/4/125408156/758492344.jpg)
Since you know that the word is correctly spelled, you choose the Add option - any custom spellings that you similarly add are saved to your default dictionary. Note: Many of the tasks related to custom dictionary editing cannot be done within PowerPoint - in fact you need to do these tasks in Word. Fortunately though, any changes made within Word reflect within PowerPoint as well. Most techniques explained in this page therefore pertain to both PowerPoint and Word. Follow these steps to learn more about enabling and disabling custom dictionaries:.
Launch Word 2011 if it is not already open, and choose the Word Preferences menu option, as shown in Figure 1. Figure 1: Choose Word Preferences. This opens the Word Preferences dialog box - select the Spelling and Grammar option that you can see highlighted in red within Figure 2. Figure 2: Spelling and Grammar option within Word Preferences dialog box. This opens the Spelling and Grammar dialog box.
Nov 13, 2018 Pages for Mac: Check spelling in a Pages document. Use the Spelling and Grammar window to check spelling and grammar, add terms to the dictionary, and change the language of the dictionary. You can also have Pages check grammar and add terms to the dictionary so they’re not marked as misspellings.
In this dialog box, click the Dictionaries button (highlighted in red within Figure 3). Figure 3: Spelling and Grammar dialog box.
This summons the Custom Dictionaries dialog box (see Figure 4). All loaded custom dictionaries are listed within the Custom Dictionaries dialog box. Note that we have four custom dictionaries and all of them have been enabled, which is indicated by the selected check-boxes in front of them (highlighted in red within Figure 4).
Figure 4: Custom Dictionaries dialog box. Tip: You may have just one custom dictionary available - you can or to end up with multiple spelling dictionaries. You can also disable dictionaries you do not use. To do that, just deselect the check-boxes preceding the particular custom dictionary name, as shown highlighted in red within Figure 5. Then, click the OK button.
Figure 5: Enable/disable custom dictionaries for spell check If you want to enable any of the disabled custom dictionaries, just select the check-box preceding the particular custom dictionary name. Once done, click the OK button within the Custom Dictionaries dialog box.
This will take you back to the Spelling and Grammar dialog box, click the OK button here to apply the changes.
While you can summon the Spelling dialog box and run a on your entire presentation, there are other ways to run a spell check. Also, there are some best practices that will help you understand how you can proof your text content better.
This tutorial contains a collection of these tips and practices so that your spell check experiences can be more intuitive:. Whenever PowerPoint encounters a spelling error, it highlights the misspelled word by placing a red squiggly line to underline the word, as shown highlighted in red within Figure 1. Figure 1: Red squiggly line added underneath a word indicating wrong spelling All you need to do now is right-click (or Ctrl+click) this misspelled word to bring up the contextual menu that you can see in Figure 2, below. This menu provides a list of suggestions to replace the misspelled word, as shown highlighted in red within Figure 2.
To accept any of these suggested changes, just click on the choice you prefer - and PowerPoint replaces the misspelled word with word you clicked upon. Figure 2: Contextual menu containing spelling suggestions In addition, you will also find the some other options within this contextual menu.
Let us explore each of them in the order they have been marked within Figure 2, above:. Ignore All: Ignores spell check operations for this word - for the selected instance, and also for any repeating instances of this word in the active presentation. Add: Click to add this word to PowerPoint's spelling dictionary - you will never be prompted to correct this spelling again.
Do note that PowerPoint shares the same dictionary with other Microsoft Office programs such as Word, Outlook, and Excel - and those programs will also consider the new spelling as correct. Look Up: Selecting this option opens a sub-menu with several reference options, as shown in Figure 3. Figure 3: Look Up sub-menu Based on the selection you make in this sub-menu, PowerPoint looks for the word within all the reference options available - all results are shown within the.
Definition: Opens the dictionary with the definition of the selected word Thesaurus: Brings up a thesaurus so that you can choose from similar words Web Search: Searches online for the word Bilingual Dictionary: Lets you find the equivalent word in another languages along with a definition and similar words. Note: Both Look Up and Translate options appear within the contextual menu even when you right-click a correctly spelt word. To learn more about these options, refer to our tutorial. Spelling: Select this option to bring up the Spelling dialog box that we explained in our tutorial.
PowerPoint's spell checker does not check for spelling errors in charts and any other inserted objects. Do note that within PowerPoint 2011, charts are actually an instance of Microsoft Excel working behind the scenes - and PowerPoint only spell checks content that is part of PowerPoint. Fortunately PowerPoint does spell check any text within text placeholders and text boxes on your slides. It also looks for spelling errors in text contained within tables, SmartArt, slide notes, and shapes. Remember though - you must always manually check all spellings within charts!. Remember that everything on your PowerPoint slide is larger than life. A spelling error within a 20 page Word document may go unnoticed but the same misspelled word in 44 pt.
Size as a title of your PowerPoint slide will attract a disproportionate amount of attention, making the slide and the presenter look unprofessional. Make sure you spell check all your slide content before you present!